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Internal Meetings
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Jigsaw Meeting can be used to manage multiple types of communications and meetings internally. Here are a few examples:
Better manage your weekly sales review with your team. Utilizing our dual video capability with VOIP and the ability to review sales reports and territory plans with each of your sales reps, you have better sales accountability. And, our group note board allows you to work collaboratively on a sales strategy for account movement. Jigsaw also provides tools for coaching and training.
Bring the personal touch to your daily communications through Jigsaw. You can easily schedule a call with 1 or more participants and you can choose to only use the video, audio and documentation features or you can use the full capability of the meeting application. You can easily and cost effectively manage your day to day calls using the video and VOIP and use the group note board to document the information, task lists, go forward plan or other information that is important for the next communication or meeting.
Bring your production team together to review plans, samples, documents and other important processes and information. Using the 3D modeling tool, the group note board and whiteboard for collaboration along with the video/audio capabilities the application gives you a solid meeting tool without having to send documents back and forth.
Bring your technical team together in a meeting forum that allows information review and sharing. Using the video/audio capability along with the ability to import 3D models and technical specification documents for review and modification, your technical team can be more efficient and effective. The ability to import image files for review along with the group note board and whiteboard that accept image files for collaboration completes the simulation of a face to face meeting. The tool combination gives the hosting team member a meeting tool that provides the team camaraderie, process documentation and meeting collaboration that is critical for success.
Using the secure tools to review sales information, budgets and other financial information is easy and can be customized to how and where you want the data to show. Using the PowerPoint® as a means of reflecting the financial data give the presenter the opportunity to discuss the information. The PowerPoint® can be released to give the other meeting participants the opportunity to independently review this data. However, they do not have the ability to manipulate or see the financial equations that is the basis of the data. By using the attachment area to reflect the financial data, all meeting participants can open the information, see the basis of the computations, download the files and manipulate the information.
Get your department heads in a virtual meeting to review proposed budgets and financial strategies. You can ensure everyone participates in the budgeting review process by making each department head a presenter so they can input their budget information for review. Because you can pass the camera easily from person to person, budget reviews are very easy to manage. And, the ability to upload the spreadsheets and documentation so everyone has a copy to work with makes data reviewing and modification easy.
Upgrade your employee training program through Jigsaw. You can now manage your training real-time or pre-recorded. And, you can have a virtual classroom that allows multiple trainees in to view either live trainers or pre-recorded videos. You can easily record your training session for future use. You can also make all your training documents available for your trainees to review and download at their leisure. Some unique training tools include: 3D models, self controlled videos, group note board for documentation and personal note board for note taking, both with the ability to save to an Adobe® PDF file, image files to view product or company information and a testing module, with immediate results to the presenter, to ensure all trainees are grasping the information. Jigsaw also gives the trainer the option of kicking off a room check to ensure all trainees are actively engaged.
Help your executive team be more productive through Jigsaw. Now your team can actively engage in on line meetings with video/audio options that brings that face to face feeling into the meeting. It’s easy to move the camera between people and once you are the active presenter, you simply choose the data that you want to review with other meeting participants. The group and personal note board play a critical role in these meetings because they allow everyone to brainstorm and identify key issues or take their personal notes/take aways from the meeting. Both these boards can be saved to an Adobe® PDF file to each participant’s computer. The ability to upload different types of data makes it easier to manage the meeting and stay on task. As the meeting host, you determine the outline of the meeting, but other meeting participants are responsible and able to manage their data input prior to the meeting.
Marketing managers, now you can collaborate with others in your department or get your sales team involved in reviewing your new marketing efforts without the hassle of bringing people in for a meeting or losing their attention on a basic conference call. Using Jigsaw Meeting, you can bring different team members in to a meeting to review draft copies of new brochures, review new product offerings and the pre-marketing campaign information. Using the video/audio capability, your meetings are much more personal and you can pass the camera to others in the meeting to get their involvement. You have multiple tools that will help get your entire team be committed to your efforts. Examples are image file import, import image to whiteboard for collaboration, note boards for input and documentation, 3D modeling for displaying product samples, self controlled videos, surveys for voting or selecting with immediate results viewing, single or dual video option with VOIP, ability to upload documents or files for independent review and manipulation.
Have effective divisional meetings virtually. Jigsaw Meeting gives you all the tools necessary to have an effective meeting on line. By using the video/audio option you bring your meeting to a new level of interaction. You have multiple tools that will help get your entire team be committed to your efforts. Examples are note boards for input and documentation, 3D modeling, self controlled videos, surveys for voting or selecting with immediate results viewing, single or dual video option with VOIP, image file import, import image to whiteboard for collaboration, ability to upload documents or files for independent review and manipulation. Most importantly is the ability to move the camera between team members so they are all engaged in the meeting. Using the Jigsaw Meeting tool you can have an effective and efficient meeting, decrease your costs and increase your team’s productivity.
Have an effective regional sales meeting without the exorbitant cost of bringing your regional team together. Using Jigsaw Meeting also ensures your sales team is not out of the field for an extended period of time. You can easily have territory and sales process reviews, strategize on difficult accounts, modify sales targets, provide training and mentoring along with other company updates. As in a face to face meeting, each sales rep is responsible for pulling his territory review together including items such as difficult accounts and when it’s their turn to present, they manage their camera and their presentation, cover the various pieces of information that they have posted in the meeting and the entire team can collaborate and strategize on specific issues or accounts. You also have the ability to invite other departments into your meeting for their updates and information sharing. And, if you have new products to introduce to your sales team, you can do the sales training Jigsaw which gives you the ability to test on how well your team has learned the presented materials.
Jigsaw also allows you to role play with instant feedback so as you are working with your sales team on product positioning you can easily critique their presentation and presentation skills with an instant review session. There are numerous ways that Jigsaw Meeting can enhance your sales process and review that can save you thousands of dollars and keep your sales team in the field where they are effectively meeting their sales goals. Bring your entire team together in an interactive strategy session where you can record the videos and audio, document the brainstorming sessions, import draft documents for collaboration and review the why’s and why not’s together. By using Jigsaw Meeting your entire team is accountable for participation during the meeting and the cost of bringing them together less than the cost of lunch for one day.
If you have “State of the Company” meetings where you have employees from around the country or around the world call in to a central phone number, make your message more powerful and personal through Jigsaw Meeting. Hold your meeting using our video capability and have the impact you are looking for as you review where the company is and what you need from your employees to continue the growth of the business. Show all your update information via PowerPoint® and other media processes while your employees are at their desk viewing your information. Record the session for those employees who couldn’t participate in the original meeting. This median provides significant cost savings through better productivity because there is no reason for employees to leave their desk to go to a central area to listen to your update.
Save time and money by using Jigsaw Meeting to provide orientation services to new employees. You can schedule orientation meetings online and invite all new employees. Your Human Resource representative can review all company and benefit information and get confirmation that each employee has attended the meeting, reviewed and downloaded the necessary documentation and they have “signed off” that they have attended this meeting. The main tools that would assist your Human Resource representative to better manage these orientation meetings are: video/audio capability, PowerPoint® that can be released to be independently viewed by all participants, self controlled videos, attachments for downloading and completing certain forms necessary to complete the new hire documentation, surveys that identifies each person has attended and understands all information as reviewed during the meeting. The results of the survey can be viewed immediately by the presenter. And, a complete meeting report that captures who was invited, who signed in and when, who signed out and when, who downloaded the attachments and any survey results by person for filing in the personnel file.
Jigsaw Meeting allows you to build surveys, polls, quizzes, tests and evaluations that are to be completed by the participants of the meeting and can be activated by the presenter at any time during a meeting. The results of each of the survey types are captured immediately in an aggregate report and are downloaded on an individual results basis. You can use this tool to easily capture an employee’s knowledge base for training, promotions or demotions. All results are downloadable to a report on an individual basis for placement in personnel files.
Using Jigsaw Meeting, you can easily do pre-screening of applicants to determine if you want to move them to the “interview” pile. You can then schedule a complete interview schedule with those chosen to go through your process and you eliminate the high cost of bringing someone in from out of town to interview. Jigsaw Meeting also allows the multiple layer interview to occur through meeting scheduling which identifies who, within your company, will participate in the interview and what time are they scheduled to meet with the applicant.
Using the dual video option, you can see the applicant and they see you. You can begin to watch the critical body language and facial expressions that quickly identify if they are going to be a candidate that moves to the next level. As the next interviewer enters the meeting, the current interviewer makes their remarks in a survey process that gives the hiring Manager direct and immediate feedback on each candidate. This information is available upon completion by each interviewer. You can post the resume’, job description, references, documents or forms you want the interviewee see and download. And, you can use a PowerPoint® to bring the applicant up to speed on company information. Other tools are available to make your interview process streamlined, effective and affordable such as quick testing on information and confirmation of certain data or job requirements that are critical before taking the next step in the hiring process. The cost savings of using Jigsaw Meeting for these interviews is significant and is further enhanced when you factor in the cost of your team’s time to interview each candidate. If you are interested in letting your team work from home but are concerned about your ability to manage their workload and processes, Jigsaw Meeting can help. You can have regular update sessions with your employees to review status, priorities, current tasks and other areas of responsibility. Jigsaw Meeting gives you the opportunity to meet your team member(s) online with the use of a dual video feed with built in VOIP. And, using the multiple tools that effectively help you manage your time, your team and your data, you can review status, tasks changes and any area that is critical to ensuring the job is completed effectively and timely.
By allowing your employees to work virtually you gain a happier and more committed employee. Your employee now has two plus hours extra in his day, has saved money in gas and automobile expenses which has an impact on his quality of life. This improvement is directly reflected in higher productivity and better quality of work. And, Jigsaw Meeting offers the opportunity for team collaboration using the same tools that you use for review meetings. This keeps your team focused and working together where necessary. Do you struggle with getting people to your committee meetings or have difficulty getting people to sign up for your committees due to time constraints? Jigsaw Meeting can help manage your committee meetings virtually. As Committee Chair you determine how you want to manage your meeting and you choose the tools in the application that will optimize your committee’s time, experience and data review. Your committee members can join your meeting virtually and participate as if they are sitting around the conference table in your office.
Optimally, you would use the video/audio with dual video capability and record and instant playback feature, if needed. Then the PowerPoint® allows you to share your PowerPoint® with your committee members so they can independently peruse through your presentation. When you add the group note board, meeting documents and self controlled video options into the mix your ability to manage an effective, efficient and low cost meeting is significantly enhanced. You are also able to manage your issue voting through the survey function that allows you to activate voting on an issue any time during your meeting. The voting results are returned immediately in aggregate form so you see passage of an issue immediately. The individual votes can be viewed through the meeting report process where you can request an individual accounting of all votes for file documentation. Allow your Board Members the ability to meet with you virtually using Jigsaw Meeting. The cost of attending a Board Meeting in time and travel expense can be avoided without impacting the value of the meeting, the quality of the data or information being shared. As Board Chair you determine how you want to manage your meeting and you choose the tools in the application that will optimize your Board’s time, experience and data review. Your Board members can join your meeting virtually and participate as if they are sitting around the conference table in your office.
Optimally, you would use the video/audio with dual video capability and record and instant playback feature, if needed. Then the PowerPoint® allows you to share your PowerPoint® with your committee members so they can independently peruse through your presentation. When you add the group note board, meeting documents and self controlled video options into the mix your ability to manage an effective, efficient and low cost meeting is significantly enhanced. You are also able to manage your issue voting through the survey function that allows you to activate voting on an issue any time during your meeting. The voting results are returned immediately in aggregate form so you see passage of an issue immediately. The individual votes can be viewed through the meeting report process where you can request an individual accounting of all votes for file documentation. |
